Administrative Assistant
Dubai, United Arab Emirates
Full Time
Mid Level
Position Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant with prior work experience in the Dubai Multi Commodities Centre (DMCC). The ideal candidate will possess exceptional administrative skills, a thorough understanding of DMCC regulations and procedures, and the ability to handle multiple tasks in a fast-paced environment.
Key Responsibilities:
- Office Management:
- Maintain and organize office operations and procedures.
- Manage office supplies inventory and place orders as necessary.
- Coordinate maintenance and repair of office equipment.
- Administrative Support:
- Provide administrative support to senior management and other departments.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Handle incoming and outgoing mail and packages.
- Document Management:
- Prepare, review, and manage official documents, ensuring compliance with DMCC regulations.
- DMCC Compliance:
- Handle all DMCC-related administrative tasks such as company registration, license renewals, visa processing, and other regulatory requirements.
- Communication:
- Serve as the first point of contact for clients and visitors.
- Answer and direct phone calls and emails in a professional manner.
- Assist in the preparation and distribution of internal communications.
- Data Management:
- Maintain and update company databases and records.
- Ensure the accuracy and confidentiality of sensitive information.
- Assist with data entry and management tasks as required.
- Event Coordination:
- Assist in planning and organizing company events, meetings, and conferences.
- Coordinate logistics and manage event-related administrative tasks.
- Miscellaneous:
- Perform other duties and special projects as assigned.
- Provide backup support to other administrative staff as needed.
Qualifications:
- Bachelor’s degree in Business Administration, Management, or a related field is preferred.
- Minimum of 3-5 years of administrative experience, with at least 1-2 years in a similar role within the DMCC.
- Strong understanding of DMCC regulations, procedures, and compliance requirements.
- Familiarity with DMCC portal and online systems.
- Experience in handling company documentation and processes specific to the DMCC.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); excellent organizational and multitasking abilities; strong written and verbal communication skills.
- High level of professionalism, attention to detail, and ability to maintain confidentiality.
- Ability to work independently and as part of a team.
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